Sage Business Cloud Accounting Time Tracking

Service industries that charge time, always have difficulties finding a good solution for project management and their employees to record time.
Sage Business Cloud (SBC) actually has a Time Tracking module that resolves the problem of recording timesheets on a project basis.

My favorite aspects of Sage’s Time Tracking module are:

  • It is online and can be accessed from a mobile phone enabling a person to log time from anywhere.
  • The Sage Time Tracking has all the features required to log your time accurately. Time can be entered manually or “live” with a clock system.
  • The biggest advantage is that Sage Time Tracker is integrated with your accounting package. There are no complications of syncing your timesheets with your accounting. It is all found under one roof.
  • Invoicing of time can easily be performed from the normal invoice feature.
  • Project management, tasks and budgeting are also included within the Time Tracking module.
  • The R105 per month sounds like if you are getting it for free for all the features that are unleashed.

My least favorite aspect of the Sage Time Tracking is the slowness of the time tracking system. If Sage can solve the speed issues they will have a winner.

There are 7 steps to follow when recording time with the Sage Time Tracking module. 

Step 1: Hover over customers in the top navigation menu. Go down and select Time Tracking.

Sage cloud accounting time tracking step 1

The screen that open provides a summary of the time activities entered for the business as a whole:

  • Hours captured
  • Billable hours captured
  • Billable amount

The summary of time entries broken down by customer in spreadsheet format stating:

  • Customer name
  • Last Timesheet Entry
  • Total hours captured
  • Billable hours per customer
  • Total billable amount

Sage Cloud Accounting time tracking summary

Step 2: Select Timesheet

sage cloud accounting time tracking step 2

Step 3: Select the customer and project

In step 3 you select the customer from your customer list and the project that you would like to assign time to. If the customer or the project has not been set up yet, it can be done from this step.

sage cloud accounting time tracking select customer & project

Step 4: Select the specific task created for the project

If the specific task has not been created yet, click (Add New) to add a new task.

sage cloud accounting time tracking select task

 

Step 6: Add more detail about the task being performed in the comment section and click the timer to start recording time on the project.

The timesheet entries can be set for recording time on a daily or weekly basis. The timesheet can be entered manually or “live” by using the timer.

Additional information about the task performed can be entered in the comment section. This helps when doing the invoice from time entries as well as answering queries about tasks performed.

The time can be entered manually or by clicking on the clock the timer will start running measuring the time like a stopwatch. The timer is stopped by clicking on the timer again. The time spent on the project is displayed in the time section. The time is measured in units of minutes.

At the top, of the page, there is a warning message when the timer is running.

The user whose timesheet it is is clearly displayed as well.

sage cloud accounting time tracking adding comments and time

Step 7: Click save 

The timesheets must always be saved to prevent the entries from being lost.

sage cloud accounting time tracking save

Entering a timesheet in Sage Business Cloud Accounting can be performed by any person in the organization who needs to log time on a project for billing and reporting purposes. Provide these 7 simple steps to all employees as a guideline on how to complete a timesheet online with one of the best cloud accounting software.

Picture of Louis Munro

Louis Munro

Louis Munro is the founder of The Fun Accountant and a qualified Chartered Accountant (SA). He holds 2 post-graduate degrees in business and accounting and a Cloud Accounting enthusiast. Read More about Louis Munro. 

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